If your application is approved

You will be able to view your approved budget in the application portal. This may differ from the budget in your application. You will be required to provide your bank details (this must be a personal bank account, not a business bank account) and split up your Award into installments to be paid over the Award period. Usually, we will make 2 - 4 payments and no more than 50% of the total Award will be paid in the first installment.

Managing your Award spend

All UnLtd Award Winners must account for all of the funding received. You will receive a link to a secure folder which will contain a Financial Recording Form, where we ask that you:

• Use the Financial Recording Form provided to list all your expenditure as you are spending
• For any items that cost over £100, save proof of purchase in the folder (see our explanation below)
• Number the proof of purchase documents so that we can match them with the correct line in the Financial Recording Form

Participation in UnLtd events & workshops

We want every Award Winner to have the opportunity to benefit from our events and workshops programme, both online and in-person. To support your participation, your Award includes £500 to help cover associated costs such as travel, accommodation and subsistence. If there are other costs or support needs that would enable your participation, please speak to your Support Manager, who will be happy to discuss how this funding can be used to support you.

How do I get my next payment?

When you have spent at least 80% of your first Award payment, contact your Support Manager who will check your Financial Recording Form and the proof of purchase you have saved in your secure folder so they can authorise your next payment. They must do this by the middle of each month to make sure you receive your next payment at the end of the month. The exact date will depend on the Support Manager’s working pattern, so it is best to make sure they have your up-to-date expenditure early.

When we have made all your payments to you, you need to keep adding your expenditure to the Financial Recording Form and saving your receipts in the folder until you have shown that you have spent all the Award money. We are regularly audited so it is important that you keep your expenditure up to date. The Award money must be spent within the 12-month Award period.

What is proof of purchase?

We need to see evidence that you have paid for the goods or services. An invoice is usually issued before something is paid for and therefore often will not show that a payment was made. We can accept an invoice as proof of payment only when we can see that the balance has been paid. Otherwise, we can accept a receipt along with proof of payment on a bank statement. If you are choosing to use a bank statement, please ensure that any personal details are not visible.

• Invoice showing the amount as due – No
• Invoice showing the amount as paid – Yes
• Invoice accompanied by proof of payment on a bank statement – Yes

What if I need to change my budget?

If you need to make changes to your budget, you must ask your Support Manager first and they will record any changes on the Financial Recording Form so that you can refer to them. We do understand that things change and do not always turn out the way you may originally intend so if you experience any problems, talk to your Support Manager.

Other useful information

If all or part of your Award is for living expenses, we do not need you to itemise them, but you will still need to contact your Support Manager when you are ready for your next payment.

*In relation to assets costing £1,000 or more they will remain UnLtd’s property unless we agree otherwise, and at the end of your venture you must dispose of them as required by UnLtd. If disposal of assets gives rise to any income, we may seek repayment of the whole, or any portion of that income. Assets must only be used for the purposes of the venture. Unless we request disposal, at the end of your venture you will undertake to ensure that any assets will only be used for charitable purposes. If we end our agreement before completion of your venture, we may keep any of the assets. *